Job Description

Ref No.:18-00174
Location: Vancouver, Washington
Title: Project Manager 3 (Non-IT: Asset Management)
Specialty: Capital Investment Acquisition Processes (CAIP)
Location: Vancouver, WA
Duration: One year hard contract, 3 year approved budget

Position Overview:
This full-time contract Project Manager (PM) position is located in our client's Transmission Asset Management Oversight and Project Support (TPW) organization. This position will assist management with executing and improving the Transmission wide capital construction project portfolio management processes and supporting tools. This project manager will facilitate the development and operation of the cross Transmission Capital Investment Acquisition Processes (CIAP) and their continuous improvement.

This position will coordinate day to day asset management and portfolio operational activities, as well as ongoing process improvements. Continuous improvement work includes: recommending and documenting changes and efficiencies, and drafting and preparing new processes and/or systems for implementation. This is a working project manager position that will provide analytical, modeling, and data management expertise to improve Transmission's capital construction portfolio execution and delivery and supporting tools. This position is located in Vancouver, WA.

Position Responsibilities:
Note: all official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate manager / personnel with the authority to do so.
  • Facilitate the development and operations of continuous improvements to Transmission's CIAP process, working through the Plan-Do-Study-Act (PDSA), requirements gathering process.
  • Recommend, organize and facilitate Kaizen/Lean events to improve the Transmission capital investment acquisition process.
  • Serve as the Transmission point of contact for CIAP enhancements and work with the Asset Management Leadership Governance Team (AMLGT) and Lifecycle Advisory Board (LAB) to coordinate timing for improvements and setting release schedules for the CIAP process improvements.
  • Facilitate and coordinate the completion of training and change management materials supporting the process changes.
  • Provide project management expertise and support Transmission's capital investment acquisition process projects, from beginning to end, providing expert guidance on the PMI-based project management methodology, best practices, and internal skill development as requested by and with guidance from the _ manager, team lead or other personnel with the authority to do so, including:
    • Develop and improve data analytics for balancing the portfolio for dollars, materials, and labor needs.
    • Facilitate the creation of a demand planning function to forecast resource requirements and balance portfolio needs.
    • Investigate ways to integrate other project constraints like outage availability into the portfolio decision making process.
    • Identify and request necessary subject matter experts needed during the project.
  • Forecast and recommend / request appropriate project resources to fulfill project needs; recommended resource requests must be submitted to, coordinated with and provided by appropriate _ Performance Managers.
  • Collaborate with business units and _ Performance Managers to resolve resource allocation issues.
  • Schedule and facilitate project team meetings ranging from recurring working meetings, to requirements gathering across org units, to executive sessions.
    • Recommend an overall roadmap of efforts required to achieve program initiatives and project objectives (see Note above).
    • Provide recommendations regarding project expectations, approach, roadmaps, work plans, deliverables and goals.
    • Draft project plans, resource strategies and funding estimates required to advance each assigned project / defined effort.
    • Alert _ manager of and obtain appropriate authorization for any potential changes to project cost, schedule or performance.
  • Organize, coordinate and facilitate the work of project team(s) and serve as liaison between business and technical aspects of projects, includes recommending project stages and assessing business implications for each stage.
  • Monitor progress of assigned projects to track timelines, milestones, deadlines, standards and targets, alerting appropriate _ manager / personnel of any obstacles / potential delays to project timelines, targets or success; provide corrective action recommendations.
  • Coordinate activities for _ manager-assigned projects that enable goals or objectives to be accomplished within the prescribed time frame and funding parameters, escalating concerns to appropriate _ manager / personnel.
  • Collaborate with _ manager and internal stakeholders to facilitate the tasks and activities of project team(s) and to properly understand related business needs, dependencies on other initiatives, and how best to effectively deploy end products.
  • With _ manager / personnel assistance and guidance, address and navigate politically sensitive issues in a collaborative and professional manner.
  • Provide background information, technical input, options and recommendations for project decisions as requested by _ manager / personnel; work with appropriate parties to facilitate resolution of conflicting team positions.
  • Issue project status reports on a regular or as requested basis.
  • Maintain consistent communication with project sponsors, performance managers, and clients on the progress of the project vis-a-vis the work plan.
  • Collaborate and work with project sponsors and _ performance managers to remove obstacles impacting timely project completion.
  • Draft a final project report, including project "lessons-learned", for appropriate _ management review and approval / acceptance.
  • Take a pro-active stance on project risk management by:
    • Anticipating and identifying potential areas of risk and obtaining guidance from appropriate _ manager or Contracting Officer.
  • Tracking, monitoring and facilitating resolution of issues and risks identified within the projects, as well as compliance related dependencies.
    • Maintaining issue, risk, and/or action logs.
    • Developing, drafting and recommending contingency plans to minimize / eliminate risks on an ongoing basis for review and approval / acceptance by appropriate _ manager / personnel.
  • Communicate regularly with executive sponsors, key stakeholders, strategic partners, and _ managers independently and in team meetings
  • Support and facilitate the following functions:
    • Written and verbal sponsor communication
    • Project team communications and coordination
    • Inter-project team communications and coordination
    • Issues and risk management
    • Coordination with IT resources
    • Coordination with the program enterprise architect , to include business and data requirements to support business intelligence requirements and common information model needs
    • Coordination with _'s Business Transformation Office (BTO) to monitor and deliver on agency Key Strategic Initiatives (KSI's)
    • Team meeting and sponsor meeting management
    • Integration of Architecture Design and end user training.
  • Support and facilitate the following deliverables:
    • Scope Definition and Management
    • Process and System Design requirements
    • Communication and project management best practice gap analysis.
    • Gather business requirements and needs analysis from various stakeholder perspectives;
  • Facilitate the implementation of Organizational Design and Change Management requirements as developed and approved by the _ manager.
  • Work with project teams to develop, enhance, and assist _ Management with implementing the Asset Management Lifecycle business model.
  • Identify resistance and performance gaps, and work to develop and assist _ management with implementing corrective actions.
  • Perform gap analysis from the "as is" to the "to be" state.
  • Provide support in defining appropriate performance metrics and track progress towards targets.
  • Facilitate sound change management methodology and serve as a change management resource for senior leaders, executives, and project managers in helping them fulfill the role of change sponsor.
  • Provide support and collaborate with front-line managers and supervisors; providing recommendations as they help their staff adapt to a new or revised business model for asset management processes and concepts.
  • Provide technical user and data analysis support for all software used by asset management and portfolio management. Emphasis is on collecting, analyzing and reporting data needed to manage the asset management portfolio.
  • Perform data analysis, report building and system configuration changes.
  • Utilize analytical techniques to decompose high-level information into details and abstract up from low-level information to resolve solution vs. requirements conflicts.
  • Participate in the coordination of asset management and portfolio operations, including review and validation and follow-up of information and capabilities requests, Executive Briefings, and Transmission Asset Management meetings.
  • Coordinate data gathering requirements, system integration requirements, and planning, tracking and reporting requirements.
  • When necessary, manage the successful transition of a project or program of projects to another project manager including any training, documentation, or meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders.
  • Coordinate and assist _ management with transitions of identified project resources as needed. This may include gathering information from departing/transitioning resources to identify subject matter expertise, documenting workloads, identifying training requirements to facilitate smooth transitions.

Position Requirements:
  • Bachelor's Degree in applicable fields - 10+ years direct work experience in a project management capacity, including all aspects of process development and execution is required. Applicable fields include a Bachelor's degree in Engineering, Business Administration or Management, Organizational Development or Computer Science.
  • Bachelor's Degree not in applicable fields: In lieu of a bachelor's degree in the required fields, 12+ years direct work experience in a project management capacity, including all aspects of process development and execution is required.
  • No Bachelors Degree - 14+ years direct work experience in a project management capacity, including all aspects of process development and execution, is required.
  • Previous portfolio management experience, preferably with large capital construction projects in an asset intensive industry, is required.
  • Intermediate level proficiency with Visio, Access and SharePoint is required.
  • Expert level skill with MS Project including portfolio management capabilities as well as project management features like: experience with the fundamental operation, function, and workflow of Microsoft Project with regard to timelines, dependencies, project expectations, milestones, and resources is required.
  • PMI or PMP certification is strongly preferred.
  • Experience with Microsoft Office Suite Software (MS Word, PowerPoint, Excel, and Outlook); (MS Office 2010 proficiency required).

Technical Requirements:
  • Practical experience in asset management business functions and resource planning is highly desired.
  • Energy and/or utility industry experience is preferred.
  • Capital construction project portfolio management experience is strongly desired.
  • Experience with PAS 55 or ISO 55000x is preferred.
  • Experience with project management approaches, tools and phases of the project lifecycle is preferred.
  • Experience with the frameworks and thought leadership developed by The Institute of Asset Management is preferred.
  • Must have strong analytic and decision making abilities.
  • Excellent problem solving and root cause identification skills.
  • Ability to manage organizational process improvement in accordance with industry project management principles.

General Requirements:
  • Proven ability to work under pressure in constantly changing and demanding environments; must demonstrate flexibility and ability to deal with ambiguity.
  • Ability to work in a professional manner, effectively, collaboratively, and constructively with all levels of personnel, inside and outside of an organization.
  • Ability to clearly articulate the status and needs of the projects.
  • Carry out assigned tasks with a professional demeanor reflected in excellent written and oral communication skills, listening skills, patience, analytical reasoning and problem solving abilities.
  • Communicate verbally and in writing reflecting a clear, accurate, and courteous style to technical and non-technical users.
  • Ensure proper identification as a contract worker in all communications, correspondence, etc.
Additional Requirements:
  • Up to 5% local travel to/from meetings is anticipated
  • Up to 5% overtime may be required
  • Must possess valid US drivers license
  • Anticipated work schedule: 7:30am - 4:00pm, Monday - Friday

Application Instructions

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